Archive for March, 2015

Alignment Solutions Newsletter: Opening Pandora’s Box: Prerequisite for Excellence

Wednesday, March 25th, 2015

Opening Pandora’s Box:
Prerequisite for Excellence

Alignment solution: Only those who are courageous enough to face all the facts about their organizations – the good, the bad, the ugly – are able to aspire to excellence.

Last week I had the pleasure of speaking at the Center for Public Excellence’s 2015 Excellence conference in Orlando. It truly was inspiring to be among people who are striving to ensure their fire departments provide the highest quality of service to their communities, and to be the best possible leaders. Here are three of my take-aways from that experience.

  1. The quest for excellence and continuous improvement requires steadfast resolve. It is not for wimps.

    In Greek mythology, Pandora was given a box by the god Zeus, who warned her never to open it. When her curiosity got the best of her and she peeked inside the box, all the evils that had been missing from the world rushed out. Many leaders are afraid to open their Pandora’s box because they are afraid of what they will find. Yet not facing all the facts means you cannot address what’s wrong, or improve what you do well.

  2. Honest self-assessment is the cornerstone of excellence.

    One need only consider the case of the Charleston Fire Department (CFD) to see that no matter how dire the situation, facing the facts can effect transformational change. Captain David Griffin told the story of the nine firefighters who lost their lives on 6/18/07 because the department refused to recognize and address the on-going serious issues that caused this predictable and preventable tragedy. As one of the first firefighters on scene that day, Captain Griffin was so mired in the dysfunctional culture that even the devastating loss of so many of his colleagues and the public opening of the CFD’s Pandora’s box by outside investigators didn’t stop him from leading the resistance to change. Yet over time the department found courageous leaders who enabled their personnel to face their individual and collective deficiencies and effect a huge culture change. Today, as an advocate of change, Captain Griffin reported that the CFD is on track to earn the fire service’s coveted credential for excellence in 2015.

  3. Excellence and continuous improvement are processes, not events.

    One does not “achieve” excellence; it is something that must be earned over and over. As one speaker noted, the status quo supports mediocrity. Because your customers and your employees deserve better than mediocrity, you cannot afford to rest on your laurels. There must be a culture of excellence, a strategy that provides a systematic way to achieve it, and an infrastructure that supports it over time. You elevate performance by hiring smart people and ensuring your leaders are the best of the best, by establishing a robust audit system to help you stay the course, by catching people doing things right and reinforcing those behaviors, and by uncovering the causes of bad behaviors, then taking steps to stop them.

There are many reasons why you may decide against leading your organization through a formal accreditation process. However, there is no reason why you cannot establish a self-assessment process to identify what you must do to provide the level of excellence that your customers and your employees deserve.

What steps will you take today to increase the level of your performance?


To find articles and resources that may be of value to you, I invite you to visit my web site at www.BusinessAlignmentStrategies.com and my blog at www.OptimizeBusinessResults.com.


Alignment Solutions is a concise, bi-weekly newsletter written specifically to help organizational leaders optimize their business results. Your e-mail address is never shared with anyone for any reason. You may unsubscribe by clicking the link on the bottom of this e-mail.

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© 2015 Pat Lynch. All rights reserved.

Alignment Solutions Newsletter: How Do You Treat YOUR Internal Customers?

Wednesday, March 11th, 2015

How Do You Treat YOUR Internal Customers?

Alignment solution: Your customers aren’t just those outside your organization; they also include all of your employees and/or volunteers.

Last week the fire chief of a department that has achieved and maintained his industry’s highest certification for performance excellence was talking with me about his agency’s strategy. As we got into a discussion about who his customers are, I shared a story about a work-related epiphany I had in 1989 that re-shaped my definition of customers.

After the Malcolm Baldrige National Quality Award was established in 1987 to promote organizational excellence, FedEx CEO and founder Fred Smith sent all employees a memo stating that we would be the first service company to win the Baldrige Award. We immediately went to work to learn how to evaluate our performance and establish processes for continuous improvement.

At that time, I worked in FedEx’s Cash Management department. Part of our job was to make wire transfers to pay for large ticket items such as aircraft leases, equipment, fuel, and payroll. At the end of every month we would fight with Accounting over the same issue: they wanted us to make the journal entries for the wire transfers, and we believed that making those entries was their job. The relationship between our two departments was frosty at best.

One day during a Baldrige-related training session, the instructor dropped a bombshell: performance excellence requires us to treat our co-workers the same way that we treat our customers – i.e., exceptionally well. In essence, our colleagues are our internal customers.

I clearly remember thinking, “You mean we have to treat those folks in Accounting just like we treat our paying customers? You must be kidding!” No, he wasn’t kidding. And so began the transformation of how employees across the company viewed and interacted with each other. For many of us, this culture change was difficult. However, our collective unwillingness to disappoint our CEO was stronger than our resistance to change. I still believe that’s the only reason we were able to meet the high standards required to win the Baldrige Award, which FedEx did in 1990.

How many of you lead organizations in which your definition of “customer” incorporates your employees and/or volunteers as well as your external customers? Are you sure THEY know they are included?

Why is an inclusive meaning of “customer” so important? The way people think about each other informs the way they behave. Workers and/or volunteers who mistreat each other create a dysfunctional environment. Because unhappy employees cannot possibly provide high levels of service, your bottom line – and likely your organization’s reputation – will suffer.

An organization that strives for excellence must foster and maintain a culture in which it treats all its internal customers as well as it treats its external customers. If asked, would your employees and/or volunteers agree that they feel they are treated like your external customers? Ask them. If they do, good for you! If not, you’ve got some work ahead of you.


To find articles and resources that may be of value to you, I invite you to visit my web site at www.BusinessAlignmentStrategies.com and my blog at www.OptimizeBusinessResults.com.


Alignment Solutions is a concise, bi-weekly newsletter written specifically to help organizational leaders optimize their business results. Your e-mail address is never shared with anyone for any reason. You may unsubscribe by clicking the link on the bottom of this e-mail.

Click here to Join Our Mailing List!

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© 2015 Pat Lynch. All rights reserved.