Have you ever had the same conversation over and over again because an undesirable behavior or outcome failed to change? Perhaps it’s with an employee who consistently misses deadlines, promises to do better, then continues to be late. Maybe the conversation is with your kids when they don’t do their chores (again). The good news: you can stop this vicious cycle today by making a few simple changes. One of my presentations last week at an international fire chiefs’ conference was called “Stop the Insanity of Public Safety Conversations: Change the Context.” In it I offered four simple techniques to help change unproductive conversations to productive ones – i.e., those that change an undesirable status quo. Although I can’t guarantee that you always will get the outcome you want, I can say they will get you out of the unproductive rut in which you find yourself. Bonus: the techniques work both inside and outside any kind of workplace. Technique #1: Ask positive questions Sample scenario: A project for a major client goes terribly wrong. Which set of questions is more likely to enable your team to devise a productive solution to ensure it doesn’t happen again?
Technique #2: Change the question Sample scenario: Executives at a retail store known for its exceptional customer service must cut costs. Which question is more likely to result in a thoughtful conversation about how to ensure the store retains its stellar reputation with customers?
Technique #3: Change the context or focus Sample scenario: Despite all their training and discussions of why safety is important, some employees at a manufacturing plant still take shortcuts that jeopardize their safety. Which area of focus is more likely to result in a conversation that changes that behavior?
Technique #4: Change the level of the conversation Sample scenario: A department manager consistently misses scheduled meetings with his employees, causing them to make embarrassing mistakes due to the delay in conveying important product information. Which example below is more likely to correct this undesirable behavior?
Note: sometimes having the “content” level of conversation is enough to get the desired behavior; other times it’s necessary to have the “commitment” level of conversation. My experience is that it seldom is necessary to escalate the conversation to the “relationship” level. Each of the four techniques described above can save you from the insanity of unproductive conversations. Choose the one that’s most relevant to the situation at hand. While it may not get you everything you want, at minimum it will result in a more productive use of your time and better results than you have experienced. If you’d like to learn more about the benefits of using positive language, take a look at our article The Transformative Power of Appreciative Language. To find other articles and resources that may be of value to you, I invite you to visit my web site at www.BusinessAlignmentStrategies.com and my blog at www.OptimizeBusinessResults.com Alignment Solutions is a concise, bi-weekly newsletter written specifically to help organizational leaders optimize their business results. Your e-mail address is never shared with anyone for any reason. You may unsubscribe by clicking the link on the bottom of this e-mail.
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© 2016 Pat Lynch. All rights reserved. |
Posts Tagged ‘Organizational Effectiveness’
Alignment Solutions Newsletter: How to Stop the Insanity of Unproductive Conversations
Wednesday, August 24th, 2016Tags: Optimize Business Results, Organizational Effectiveness, reset workplace expetations
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Alignment Solutions Newsletter: The Paradox of Compassion
Wednesday, November 11th, 2015
The Paradox of Compassion
Compassion has two components: a feeling of deep sympathy for others who have undergone misfortune, and a desire to alleviate their suffering. It is compassion that leads many people to join “helping” professions or volunteer for charitable causes. Some organizations that identify core values identify compassion as a quality that defines who they are, as an organization and as individuals. People feel proud that they serve others selflessly and with humility. Yet most are fooling themselves: they are not fully compassionate. The paradox of compassion is that you cannot be truly compassionate toward others unless you first are kind to yourself. There’s a reason why flight attendants tell passengers to put their own oxygen masks on first before helping others during an emergency: you can’t be part of the solution if you become part of the problem. Yet too many people fail to make regular self-care a priority. The problem: if donned consistently, the armor of selflessness masks the seeds of self-destruction. You don’t expect that a phone whose battery has run down will work, so why do you expect that you will be able to perform at full capacity and be fully present for, aware of, and caring toward others when you don’t take care of yourself? The holidays highlight the conflict inherent in the paradox of compassion. During this time of heightened awareness of others’ plights and the sincere desire to mitigate their misfortune, people are particularly likely to put their own needs aside. At the same time that work and family demands may increase, they try to reach out to others in a special way to ease their lives. Their generosity stretches them to their limits and beyond. When something has to give – as it will – they generally cut back on their self-care, leaving themselves feeling overwhelmed, exhausted, and perhaps guilty due to their lack of family time. Here are twelve ways that you can be kind to yourself starting right now:
What will YOU do to be kind to yourself today? If you would like more ideas about how to take care of yourself, take a look at our article 31 No-cost Ways to Take Care of Yourself. To find other articles and resources that may be of value to you, I invite you to visit my web site at www.BusinessAlignmentStrategies.com and my blog at www.OptimizeBusinessResults.com. Alignment Solutions is a concise, bi-weekly newsletter written specifically to help organizational leaders optimize their business results. Your e-mail address is never shared with anyone for any reason. You may unsubscribe by clicking the link on the bottom of this e-mail.
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© 2015 Pat Lynch. All rights reserved. |
Tags: Optimize Business Results, Organizational Effectiveness
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Alignment Solutions Newsletter: How to Remove or Mitigate Predictable Obstacles to Organizational Effectiveness
Wednesday, October 15th, 2014
How to Remove or Mitigate Predictable Obstacles to Organizational Effectiveness
During my early years at FedEx (1979-1990), I sometimes felt like I was working in the era of the U.S. wild West. There were very few corporate policies and procedures, and employees had a lot of latitude to get our jobs done. Even those of us in staff positions were focused on operations, and we were committed to achieving our “Absolutely, positively overnight” mission. The company’s growth rates were off the charts, and I couldn’t wait to go to work every day. However, with the company’s success came greater organizational complexity that required attention to administrative issues. Written policies and procedures appeared, and though they chafed at those of us used to the freedom of achieving success our way, the company’s future depended on paying attention to administrative issues as well as operational ones. The wild West era was over. Organizations go through a predictable growth cycle. Those that succeed are the ones that are able to make the transition from start-up to a more mature business. A critical success factor is the willingness and ability to devise ways to function effectively and efficiently. This requires a shift in focus from operations alone to administrative issues as well. Aligning people, programs, processes, and systems throughout the organization requires taking a strategic perspective. Developing and implementing the mechanisms to support the company’s continued growth, such as an organizational strategy and a succession process, become key. Making the shift from an operations focus to a broader perspective that encompasses administrative issues may be difficult. I often hear managers complain that they are too busy doing the “real work” to handle administrative matters such as developing the next generation of leaders, or conducting performance appraisals, or even providing constructive feedback. In addition, many cite a myriad of reasons for not attending to the administrative side of their job – which for managers often IS the job. Ranging from lack of time and interest to not knowing what to do, these explanations will not surprise you. Given that these issues are entirely predictable, they need not become obstacles to organizational effectiveness. Categorized into four groups, here are some of the predictable obstacles to successful implementation of administrative plans and initiatives, along with ideas about how to address them.
In short, business success requires leaders to embrace the administrative aspects of the work they do, and to remove or mitigate the obstacles to organizational effectiveness and efficiency. The organization’s future is on the line. For those who may find it difficult to ask others for help with administrative or other issues, take a look at my article 6 Steps to Asking For and Receiving Help. To find other articles and resources that may be of value to you, I invite you to visit my web site at www.BusinessAlignmentStrategies.com and my blog at www.OptimizeBusinessResults.com. Alignment Solutions is a concise, bi-weekly newsletter written specifically to help organizational leaders optimize their business results. Your e-mail address is never shared with anyone for any reason. You may unsubscribe by clicking the link on the bottom of this e-mail.
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© 2014 Pat Lynch. All rights reserved. |
Tags: Organizational Effectiveness
Posted in Newsletters | No Comments »